TERMS & CONDITIONS
YOUNG CHAMPION AMBASSADORS (YCA) PROGRAM TERMS AND CONDITIONS
- THE BELOW TERMS AND CONDITIONS CONSTITUTE A LEGAL AGREEMENT FOR REGISTRATION TO PARTICIPATE IN ANY YCA PROGRAMS, COMPETITIONS, EVENTS, ACTIVITIES, RETREATS, ONLINE COURSE, TRIPS.
- PLEASE READ THE BELOW TERMS AND CONDITIONS CAREFULLY BEFORE YOU CLICK THE "I ACCEPT" BUTTON BELOW. BY CLICKING THE "I ACCEPT" BUTTON, YOU ACKNOWLEDGE THAT YOU HAVE READ THESE TERMS AND CONDITIONS AND THAT YOU UNDERSTAND THEM, AND YOU AGREE TO BE BOUND BY THESE TERMS AND CONDITIONS. IF YOU DO NOT AGREE WITH THESE TERMS AND CONDITIONS, YOU MAY NOT REGISTER FOR PARTICIPATION IN ANY YCA COMPETITIONS, EVENTS, OR ACTIVITIES.
- The Young Champion Ambassadors (YCA) program is part of Colorado Springs Sister Cities International (CSSCI), a 501(c)(3) organization. The CSSCI recognizes the YCA as one of its official programs operated through its Ancient Olympia Chair and team that manages all relations with Colorado Springs sister city in Ancient Olympia, Greece. The following are the terms and conditions of participating in any part of the YCA program. YCA offers programs like a YCA core program, virtual programs, educators, summer programs, and international programs.
- All YCA participants acknowledge that the YCA core program includes the following.
- Phase A includes an application/registration process to the YCA program and YCA online platform to be eligible to participate in all the YCA program activities.
- Phase B: YCA's leadership program includes a series of online courses and live events, and seminars on public speaking and team building events, as well as several live events in various locations
- Phase C: Travel to an international destination such as Ancient Olympia, Greece, Fujiyoshida, Japan, the Olympic Games, or Youth Olympic Games and Peru.
- All YCA participants acknowledge the YCA graduation requirement for learners and participants.
- 1. Complete all YCA leadership online courses. Attend all YCA events when possible or depending on the specific YCA program. Peer evaluation. Complete course workbook and postcards. Outreach tasks. Presentations. Bonus point
- About | YCA online course/leadership series, Journey to Excellence. YCA has crafted a series of information points, questions, and reflection moments that will ultimately guide learners to master the necessary ambassadorial skills.
- About | YCA events. Throughout the YCA program, learners will attend events that enhance learners' social skills and offer deeper dives into the YCA leadership series pathways. YCA events are typically two-hour events, about one to two a month during the program's duration.
- About | YCA recruitment task. As a YCA, learners will need to share their story and the Olympics' story with many people.
- About | YCA peer evaluation. Throughout the YCA program, learners will meet other leaders and interact with them. At the end of the program, learners might be asked to evaluate their peers based on a specific skillset, so get to know fellow ambassadors!
- About | YCA final presentation. As ambassadors and future leaders, learners will need to exhibit confidence and inspire others by sharing one's story and the impact of the movement,
- About | YCA bonus points. The bonus points are given to YCA's that exhibit extraordinary leadership during the program, such as working on a community program or supporting the movement in various creative ways.
- All YCA's who complete the above tasks will be considered YCA finalists and candidates to participate in the YCA international origin trip!
- All YCA registered participants in the YCA program are called "Entrants."
- All Entrants acknowledge that phase A of the YCA Program is an online registration in the form of a survey submission and creating an online YCA account via the YCA online course platform, otherwise knows as the YCA learning management software (LMS).
- All Entrants acknowledge Phase A is open only to legal residents of the territory specified in each YCA contest each time.
- All minors are participating with the consent of their parent or legal guardian.
- ONLY one entry per Entrant is allowed. Any duplicate entries may subject the Entrant to disqualification.
- Entrants must submit their essays online via the YCA Program Website, and only such application submissions will be accepted.
- Entrants agree that all submitted entries become the property of the YCA Program;
- Entrants represent and warrant that any materials submitted as part of an Entry, such as a photograph, video, written story, or drawing, are the sole property of each person that registered.
- YCA OR CSSCI does not guarantee continuous, uninterrupted, or secure access to the YCA website OR any web pages. YCA or CSSCI does not accept responsibility for lost, damaged, invalid, or illegible entries.
- The End Date shall be published on the YCA website when each Contest is opened to Entrants.
- Entrants acknowledge that entries of phase A essay completion must be received no later than the End Date to be eligible for selection.
- All entrants acknowledge that all school level YCA Winners will receive a confirmation via email on or before the Announcement Date of all YCA School-level winners. Winners must reply to that email by the date shown on the Event page or risk forfeiting their selection. YCA reserves the right to select another YCA school level winner if a reply is not received within five business days of the date of the email, and YCA shall have no liability to previously‑selected school level winners who have not replied in time.
- YCA reserves the right to cancel or terminate or disqualify any participant at any time for any reason it deems appropriate considering all circumstances.
- All YCA Entrants acknowledge that the program may require the Use of Personal Information in Pre and Post‑Event Publicity of YCA Phases A AND B and, therefore, may be asked to register additional personal details with YCA or on YCA's website. None of your information will be marketed, sold, shared, or otherwise distributed to any third party or parties, except for trusted third parties who assist CSSCI and YCA in our business's operation (who also agree to keep your information confidential). YCA may release your information when we believe such release is appropriate to comply with the law, enforce our policies, or protect our or other's rights, property, or safety.
- All Entrants acknowledge that by registering for a YCA program or plan, one is required to provide an email address to enter the YCA Program and that YCA will only use one personal information, its agents, and their related companies to which YCA has assigned the administration, promotion, evaluation and selection of the winner or winners. YCA Learners will only receive marketing information from YCA if learners give YCA permission.
- Each Entrant agrees that if he or she registers or is selected to participate in any YCA program, YCA will have the right, without additional payment or permission, to use their name, age, school, and town/city to announce the participants/ winner(s). They may be requested (by YCA, its agents, and their related companies) to participate in post‑event publicity.
- Each Entrant may not sell sponsorships or other affiliations to YCA or otherwise create any commercial affiliation between YCA and any third party. Each Entrant may not use YCA as a fundraiser of any kind. Each Entrant may not create any YCA merchandise, whether for sale or a giveaway.
- Learners may use the YCA logo/emblems and the word marks solely on collateral materials promoting a YCA approved event or program. Entrants may not use any YCA marks for any other purposes, including but not limited to, on clothing or other merchandise or in connection with the advertising or promotion of any product, service, or company. Entrants may not use third-party names or trademarks on any materials bearing YCA marks. Entrants may not use any YCA marks, images, or terminology not explicitly authorized by the YCA herein.
- By registering in the YCA program and becoming a YCA Entrant, each Entrant warrant and represent that the information submitted is an original work and not the work or property of anyone other than the Entrant. In the sole discretion of YCA, violation of this shall constitute immediate grounds to invalidate the Entrant's submission. The YCA and CSSCI disclaim any liabilities associated with the essay you submit and will not be responsible for any claims incidental to or arising from your submitted text.
- Each Entrant agrees to indemnify, defend and hold harmless the CSSCI or YCA and its officers, directors, agents, employees, and volunteers from any fines and penalties and any claims by, or liability to, any third party for loss, damage, or injury to person or property that is based on or in any manner arises out of your participation of any YCA events, contests, online course, and any travel programs domestically or internationally.
- Each Entrant that takes part in any YCA event, online course, or Contest hereby grants to YCA and CSSCI and their licensees and assigns a royalty‑free, non‑exclusive right to use all submitted essays, photos/videos for all non-commercial purposes on a worldwide basis in perpetuity (including the right to reproduce, publish, transmit, distribute, perform, disseminate and display such photos/videos without any restriction whatsoever, including in identical, modified or altered version and including in combination with other works), and each Entrant is solely responsible for obtaining all necessary or appropriate consents from persons appearing in any submitted materials therein for such use.
- CSSCI or YCA will not knowingly collect personally identifiable information from a child under 13 without proper consent. YCA website, products, and services are all directed at people who are at least 13 years old or older. If YCA learns that personal information has been collected from a child under the age of 13 without verifying parental or guardian consent, it will delete that information from its database as quickly as reasonably practicable.
- As a YCA entrant, you acknowledged that if selected to participate in Phase B of the YCA program, you might be selected to participate in the YCA Phase C program. If you are selected, you will be asked to represent YCA and the city of Colorado Springs on a National or International trip. In consideration of the opportunity to participate in the YCA Phase C, each YCA entrant hereby acknowledges that YCA will request from each participant (or their parent or legal guardian) in Phase C of the YCA program to fill out an ASSUMPTION OF RISK AND RELEASE OF LIABILITY WAIVER.
Terms and Conditions for all YCA domestic and international trips
Effective Date: April 12, 2021
The Young Champion Ambassadors (YCA) program is part of Colorado Springs Sister Cities International (CSSCI), a 501(c)(3) organization. The CSSCI recognizes the YCA as one of its official programs operated through its Ancient Olympia Chair and team that manages all relations with Colorado Springs sister city in Ancient Olympia, Greece. The following are the terms and conditions of participating in any part of the YCA travel-related programs.
YCA organizes, manages, and delivers all it's domestic and international through Origin Tours LLC, a Colorado-based travel company. Origin Tours LLC (as defined herein) will provide educational enrichment for trips as outlined in its promotions and on its website (www.gowithorigin.com) (each a “Trips”) and has qualified professionals to organize and administer such Trips. Origin Tours LLC acts only as an agent for any transportation carrier, hotel, ground operator, or other suppliers of services connected with specific Trips (“Other Providers”). The Other Providers are solely responsible and liable for providing their respective services. The passenger tickets in use by the carriers will constitute the sole contract between the carriers and the passenger; the carriers are not responsible for any act, omission, or event during the time the participants are not aboard their conveyances.
Origin Tours LLC, its parent, subsidiaries, and their respective owners, employees, affiliates, officers, directors, successors, representatives, assigns (collectively “Origin”) and Origin will not be held liable for (A) any damage to or loss of, property or injury to, or death of, persons occasioned directly or indirectly by an act or omission of any Other Provider, including but not limited to any defect in any aircraft, watercraft, or vehicle operated or provided by such Other Provider; and (B) any loss or damage due to delay, cancellation, or disruption in any manner caused by the laws, regulations, acts or failures to act, demands, orders, or interpositions of any government or any subdivision or agent thereof, or by acts of God, strikes, fire, flood, war, rebellion, terrorism, insurrection, sickness, quarantine, epidemics, theft, or any other cause(s) beyond their control. The participant waives any claim against Origin Tours LLC and/or Origin for any such loss, damage, injury, or death.
By registering for a Trip, the participant certifies that he/she does not have any mental, physical, or other condition or disability that would create a hazard for himself or herself or other participants. Origin Tours LLC and Origin reserve the right in their sole discretion to accept, decline to accept or remove any participant on a Trip. Origin Tours LLC and Origin reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant or deem it necessary for the participants' comfort, convenience, or safety.
Neither Origin Tours LLC, nor Origin, will be liable for any air carrier's cancellation penalty incurred by purchasing a nonrefundable ticket to or from the participant's Trip departure city. Baggage and personal effects are at all times the sole responsibility of the participant.
Terms and Conditions
PLEASE NOTE THAT THE “ARBITRATION AGREEMENT” SECTION BELOW CONTAINS PROVISIONS THAT REQUIRE (i) WITH LIMITED EXCEPTIONS, ALL DISPUTES ARISING BETWEEN THE PARTICIPANT AND Origin Tours LLC AND/OR Origin UNDER THIS AGREEMENT TO BE RESOLVED IN BINDING ARBITRATION, AND NOT IN COURT, AND (ii) THE PARTICIPANT AND Origin Tours LLC and Origin WAIVE THE RIGHT TO BRING OR PARTICIPATE IN A CLASS ACTION IN CONNECTION WITH SUCH DISPUTES. PLEASE BE SURE TO READ AND REVIEW CAREFULLY THE ENTIRE SECTION LABELED “ARBITRATION AGREEMENT” BELOW. BY ACCEPTING THIS AGREEMENT, THE PARTICIPANT AGREES TO BE BOUND BY THE ARBITRATION AGREEMENT.
Basis of Rates
All prices are per person based on two persons sharing a room or cabin. All prices and fares are quoted in U.S. dollars (“USD”). The rates are based on tariffs, currency values, airfares, and third-party charges as of publication date and are subject to change due to unforeseen circumstances. While Origin will do everything possible to maintain the listed prices if it is necessary to levy a surcharge, Origin reserves the right to do so, and notification will be given at the time of final invoicing.
Origin Trips are designed for adults age 18 and over. Trips that are designated “Family Trips” may include minors aged 15-17. On Family Trips, anyone under age 18 must be accompanied by a parent or guardian for the entire Trip. For persons age 70+, Origin may require a medical consent form from your primary physician stating that your medical condition is satisfactory for travel.
Code of Conduct
Participants are expected to conduct themselves in a manner that is respectful to the group and other participants. Any use of illegal drugs or substances, committing or participating in any criminal or illegal activity & violence of any sort will not be tolerated and will result in the participant’s immediate removal from the Trip, without refund and at the participant’s expense. Trip leaders are authorized and hereby reserve the right, to remove or exclude participants from the Trip, or any portion thereof, for actions they deem as inappropriate or disruptive to the group or Trip.
Included in Trip Cost
Accommodations and meals as indicated in the itinerary of each specific Trip; educational materials; pre-departure information; entrance fees, excursions, and sightseeing, other spa related services, noted as included in the itinerary; gratuities for meals/restaurants, unless otherwise noted on the itinerary page; ground transportation during the Trip; transfers to and from group flights where applicable; services of Origin experts and/or local guides, lecturers, Trip leaders, and any other staff; and taxes, port charges, and service charges. Please note: the meals offered to apply to the Trip only and do not include any meals on flights to/from the Trip. Internal airfare is included on some international Trips as indicated in the itinerary.
Not Included in Trip Cost
Air transportation and related fees (except as indicated in the itinerary); activities noted as optional in the itinerary; gratuities for train, bus or ship’s crew, hotel porters and/or housekeeping staff, unless otherwise noted on the itinerary page; passport, visa, and permit expenses; medical expenses and immunizations; baggage/accident/cancellation insurance; spa treatments outside of the itinerary; personal expenses, such as hotel incidentals including laundry, telephone calls, movies, mini bar, room service, etc., and alcoholic beverages; and any other items not specifically noted as included.
A limited number of single rooms/cabins are available at an extra cost on a first-come, first-served basis. Origin Tours LLC and/or Origin will assist persons requesting a roommate. The participants will be notified if a suitable roommate is not available, in which case the single rate will be charged.
Deposits, Payments, Cancellations, and Refunds
Because Origin relies on participant attendance to schedule our team leaders, book essential travel arrangements, acquire permits and arrange to lodge, we must adhere to the following policies for all participants: A $1,500 deposit is required for most of our Trips for each person to reserve their place on a Trip with Origin. This deposit can be made through our online billing system by credit card or debit card via Origin’s website. The final payment for all Trips is due no later than 90 days before the departure date of the trip you are joining. Final payment can be made by bank wire or by credit or debit card.
Required deposit amounts will be listed on the individual Trip page on our website. Payment in full is required when registration is completed less than 90 days before the departure date. Guests' spots on tours are subject to cancellation by Origin Tours LLC if payments are not received in full when due. If a guest would like to cancel, they must send an email notification. Please note, your cancellation is not considered official until you have received a return email confirmation acknowledging your cancellation. At the time we receive your cancellation notification, the following per-person charges will be applied:
90 days or more before departure: 55% Refund
46 days before departure: 35% Refund
45 days or less before departure or anytime after departure: NO REFUNDS WILL BE GIVEN, and your deposit or full payment will be forfeited.
Payments in full are required no later than 90 days prior to departure. If full and final payment is not received by this date you will be notified via email two times requesting final payment. 24 hours after the second email has been sent, we will consider your failure to make payment a cancellation and your spot in the Trip will be forfeited and offered to those participants on the waiting list. Origin is not responsible for cancellations due to medical emergencies. There are no exceptions to our Deposits, Payments, Cancellations, and Refunds Policy.
Cancelation Policy: If you decide to cancel your Trip 180 days out or more from the start date a cancellation fee of $500 will be applicable. If you decide to cancel your reservation between 179 - 90 days or more from the Trip start date, a $1,000 cancelation fee will apply. The remaining balance (non-refundable) of the Trip due 90 days prior to the trip.
If you decide you do not want to attend the Trip but would like someone else to attend at your place we can accommodate that only up to 30 days prior to departure and if your replacement has provided us all required documentation and waivers before 30 days of starting date of Trip. Any revisions made within the Cancellation Penalty Period, such as a change in departure date or choice of Trip, are subject to this cancellation policy. Any airline tickets issued are subject to the carrier’s refund policy. Arriving late or leaving a Trip in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of a Trip. Origin Tours LLC reserves the right to cancel any trip because of inadequate enrollment that makes the trip economically infeasible to operate or because of good-faith concerns concerning participants' e-safety, health, or welfare. If a Trip is canceled prior to departure, Origin will provide the participants with a full refund of monies paid to Origin; except in the event that the cancellation is due to a significant event that makes it infeasible to operate the Trip as planned, in which case the Origin will provide the participants with a refund and/or credit toward a future Trip equivalent to the amount paid to Origin. If Origin Tours LLC cancels the Trip in progress, the participants will receive a prorated refund based on the number of days not completed on the Trip. Except as outlined above when Origin Tours LLC cancels a Trip, Origin Tours LLC and Origin have no responsibility for any expenses, including any non-refundable expenses, incurred by the participants in preparing for a canceled trip or for any additional arrangements should the participants embark prior to the scheduled group departure date.
A Trip cancellation insurance policy is mandatory. For more information about travel insurance options visit the “Insurance and Safeguards” FAQ section of our website.
Origin will send requests for information to participants as follows:
Form 1: MANDATORY Consent Form
Form 2: MANDATORY Travel and Medical Insurance Form
Form 3: Online Guest Information Form
PDF copies of participants’ insurance policies must also be sent via email to Origin prior to the commencement of the Trip. If copies of participants’ insurance policies and Forms 1 & 2 are not supplied to YCA/Origin at least 30 DAYS prior to the commencement of the Trip, participants will not be allowed to join the Trip without exception.
Form 3 is optional, however, if the participant chooses not to complete and submit the form to Origin, or misses the deadline to complete and submit the form to Origin, the participant will be responsible for the arrangement and payment at their own expense of airport transfers, special food requests, (at participant’s expense), extra nights lodging pre and post Trip, and any other expense contingent on Origin receiving information from a participant that they request in Form 3. If the participant misses the deadline to complete and submit Form 3 to Origin, a $200 administrative fee will be charged should the participant wish Origin to review the information and make arrangements for a participant. After the deadline to complete and submit Form 3 passes and participant chooses to pay the administrative fee, Origin will make their best effort but cannot guarantee to secure airport transfers, special food requests, and (at participant’s expense) extra nights lodging pre and post Trip and no refunds will be given for the administrative fee.
Travel and Medical Insurance
Travel and Medical insurance are mandatory for all Origin Trips and YCA related trips. State medical insurance and private health plans will not cover you in most overseas countries. Origin lists several travel insurance providers in the FAQ section on our website. You may take other coverage, of course, but you must be adequately insured before participating in our Trips. Please review the terms of the policy carefully, particularly the limits of coverage and the procedure for making claims (most policies stipulate that claims must be made within a certain time after completion of your journey).
Your policy MUST cover medical costs in case of hospitalization, emergency travel, and repatriation. If you are going on one of our special activities like horseback riding, make sure your insurance covers you for this activity. Once you have paid your deposit or full payment, certain fees will apply if you cancel. Therefore, we require taking insurance at the time of booking to protect yourself against unforeseen circumstances. Each traveler must submit one copy of their medical and travel policies at least 30 days prior to travel. Copies must show policy numbers and emergency hotline phone numbers. Origin retains the right to cancel your trip with no refunds for failure to provide proof of insurance by the trip date.
Accident & Sickness Medical Expense Coverage (minimum $150,000)
Emergency Evacuation & Repatriation of Remains (minimum $250,000)
Accidental Death / Dismemberment
Trip Cancellation Coverage
Suggested Additional Coverage:
Hospital Room and Board
Baggage and Personal Effects Coverage
Trip Delay / Interruption
Visitor to Bedside
It is extremely important that you evaluate your risk, and purchase travel insurance that covers the full value of the Trip and personal effects in the case of Trip cancellation, loss or theft of baggage, and emergency evacuation. Origin Tours LLC, its owners, agents, and subsidiaries will not be held responsible for these expenses. It is essential for you to realize that if you experience a delay or find it necessary to cancel or cut short the Trip for any reason, you will lose part or the entire sum of the amount paid (see the section “Deposits, Payments, Cancellations and Refunds” in the terms and conditions above).
Travel insurance helps to minimize the risk of monetary losses you would incur in the event of a delay of your departure due to weather, airline strike, missed connection, etc., your inability to travel for reasons such as illness, injury, unforeseen financial complications, and other personal circumstances, or if you were required to cut the Trip short for medical or any other reasons.
There are restrictions and limitations on any insurance program. We recommend that you read carefully the fine print of your insurance policy.
The itineraries and staff presented in the publication or on the website are subject to modification and change by Origin Tours LLC or Origin. Every reasonable effort will be made to operate Trips as planned, but alterations may still occur after final itineraries are sent.
Official Travel Documentation
Participants are responsible for obtaining any documents required for their participation in the Trip such as a valid passport that does not expire for at least six months before a Trip occurs, all visas, vaccination certificates, and any other documents. Failure to obtain documents does not negate the terms and conditions, and any extra costs incurred for rerouting due to travel without the necessary documents will be the participant’s responsibility.
Participants must be in good physical and mental health. Any physical condition, diet, or treatment requiring special attention must be reported in writing when the reservation is made. Origin Tours LLC encourages participants to consult a doctor for specific medical advice about any activities or destinations. Certain Trips may require that the participant obtain medical consent prior to departure as a condition of participation.
Medical Authorization and Coverage
In the event the participant becomes sufficiently incapacitated as to be unable to direct his or her own care, there is no one on the Trip who can direct the participant’s care, and Origin Tours LLC is unable to contact the participant’s emergency contact, the participant, by registering and paying a deposit for a Trip, authorizes any medical treatment deemed necessary in the event of any injury or illness while participating in the activity including, but not limited to, X-ray, examination, anesthetic, medical or surgical diagnosis, or treatment and hospital care which is deemed advisable by, and is to be rendered under the general or specific supervision of, any physician and/or surgeon licensed in the United States, or, if in a foreign country and no physician licensed to practice in the United States is reasonably available, by a duly licensed physician deemed competent to render the necessary care. In addition, the participant certifies that they have medical insurance which will cover personal accidents, medical expenses, medical evacuation, air ambulance, loss of effects, repatriation costs, and all other expenses which might arise as a result of loss, damage, injury, delay or inconvenience occurring to the participant, or that in the absence of this medical insurance coverage, the participant agrees to pay all costs of rescue and/or medical services as may be incurred on the participant’s behalf.
Trip Cancellations by Origin
If in the event we do not sell an adequate number of spots on a Trip, Origin may cancel the entire Trip and refund all deposits and payments to participants that signed up. Origin requires all participants to purchase airfare cancellation insurance and to communicate with the Origin team prior to purchasing airfare for your Trip to ensure there is an adequate number of participants attending. Origin cannot be held responsible for fees or lost monies associated with the airline and other travel agencies due to the cancellation of a Trip.
Fitness and Health
Anyone who is reasonably fit should be able to participate in most activities on the Trip. It’s possible to experience general fatigue due to long flights and changes in time zones. You will need to be sufficiently agile to get in and out of the transport vehicle and be able to carry and manage your own luggage. We will hike trails and paths ranging from easy to moderate throughout the Trip. Some hotels may not be equipped with elevators or air-conditioning.
If you have any special needs or any physical condition that you feel might prevent you from fully participating, please make us aware when registering for the Trip or email us in advance with your questions or concerns.
Please be aware that medical services and facilities might not be readily available during all or part of the Trip. This could include emergency medical care, the presence of physicians, or adequate medication. Please notify us in advance of any allergies, physical / mental conditions or medications you’re currently taking that may affect your health.
Origin Tours LLC and Origin and the Trip leader reserve the right to take photographs and videos during the operation of any Trip or part thereof and to use the resulting photography, videos, or recordings for promotional or commercial use. By making a reservation on a Trip, the participant agrees to allow his/her likeness to be used by Origin Tours LLC and Origin Tour LLC-authorized third parties, and Origin without compensation to the participant. If the participant prefers that his/her likeness not be used, he/she must notify Origin Tours LLC and/or Origin in writing prior to departure of the Trip.
Copyright in all photographs, videos, and related materials created by the participant (“Trip Materials”) will belong to the participant upon creation. The participant grants to Origin a non-exclusive, worldwide, irrevocable license to use any Trip Materials provided to Origin Tours LLC and/or Origin in any media for the following limited purposes: editorial use, promotion of this editorial use, promotion of Origin’s travel programs, or promotion of the mission of Origin.
Assumption of Risk
By registering for a Trip, the participant acknowledges that he/she is aware that travel such as the Trip he/she is undertaking involves potentially dangerous activities, some in remote areas of the world, with a risk of illness, injury, or death which may be caused by forces of nature, illness, or by the willful or criminal conduct of third parties or by terrorism. The participant further acknowledges that weather conditions may be severe, adverse, and/or unpleasant and that medical services or facilities may not be readily available or accessible or consistent with standards in the United States during some or all of the time during which he/she is participating on the Trip and that when available may not be of the quality which exists in the United States.
Origin grants you a non-exclusive, non-transferable, revocable license to access and use our Website in order for you to make deposits for our Trips and related services through our Website, strictly in accordance with our Terms and Conditions and other policies.
(1) Origin Tours LLC and Origin (collectively “Tour Provider”), and the participant agree that any and all disputes and claims that the participant and Tour Provider may have against the other that arise out of or relate to this Agreement and the Trip, including the breach, termination, enforcement, interpretation or validity of this Agreement, including the agreement to arbitrate (the “Arbitration Agreement”) and the scope or applicability of this Arbitration Agreement (collectively, “Disputes”), including but not limited to the arbitrability of any and all Disputes, and even if the events giving rise to Disputes occurred before this Arbitration Agreement became effective, will be resolved in a binding, confidential, individual and fair arbitration process, and not in court. The participant and Tour Provider agree to give up the right to sue in court. The participant and Tour Provider also agree to give up the right to have Disputes heard by a jury and the ability to seek to represent, in a class action or otherwise (see paragraph 9 of this Arbitration Agreement below). The only exceptions to this Arbitration Agreement are that (i) the participant and Tour Provider retains the right to sue in small claims court and (ii) the participant and Tour Provider may bring suit in court against the other to enjoin infringement or other misuses of intellectual property rights.
(2) This Agreement evidences a transaction in interstate commerce, and thus the Federal Arbitration Act, 9 U.S.C. §§ 1-16, governs the interpretation and enforcement of this Arbitration Agreement. This Arbitration Agreement will survive termination of this Agreement.
(3) Any arbitration between the participant and Tour Provider will be conducted by the American Arbitration Association (the “AAA”) and will be governed by the AAA’s Commercial Arbitration Rules and the Supplementary Procedures for Consumer-Related Disputes (collectively, the “AAA Rules”), as modified by this Arbitration Agreement. The AAA Rules are available online at www.adr.org, or by calling the AAA at 1-800-778-7879. A single arbitrator will conduct the arbitration. If the participant and Tour Provider cannot agree on who that single arbitrator should be, then the AAA shall appoint an arbitrator with significant experience resolving the type of Dispute at issueThe terms of this Agreement bind the arbitrator.
(4) If either the participant or Tour Provider wants to arbitrate a Dispute, the participant or Tour Provider must first send by mail to the other a written Notice of Dispute (“Notice”) that sets forth the name, address, and contact information of the party giving notice, the specific facts giving rise to the Dispute, the Trip to which the Notice relates, and the relief requested. The participant’s Notice to Tour Provider must be sent by mail to Arbitration Notice of Dispute, c/o Business, and Legal Affairs, Litigation VP, 1145 17th Street NW, Washington, DC 20036. Tour Provider will send any Notice to the participant at the contact information Tour Provider has for the participant or that the participant provides. It is the sender’s responsibility to ensure that the recipient receives the Notice. During the first 45 days after the participant or Tour Provider sends a Notice to the other, the participant and Tour Provider may reach a Dispute settlement. If the participant and Tour Provider do not resolve the Dispute within those first 45 days, either the participant or Tour Provider may initiate arbitration in accordance with the rules and procedures provided for by the AAA. A form for initiating formal arbitration may be found on the AAA’s website at www.adr.org (“Arbitration Form”). In addition to filing this Arbitration Form with AAA in accordance with its rules and procedures, the participant must send a copy of this completed Arbitration Form to Tour Provider at the address listed above to which the participant sent the Notice of Dispute.
(5) AAA charges fees to conduct arbitrations. Ordinarily, the claimant has to pay that fee to start a case, but if the participant wishes to commence an arbitration against Tour Provider, and the participant is seeking to recover less than $10,000 (inclusive of attorneys’ fees), the participant will not have to pay this filing fee; Tour Provider will pay it on the participant’s behalf. If the participant is seeking to recover $10,000 or more, the participant will have to pay the filing fee charged by AAA, but Tour Provider will reimburse that fee if the participant wins the arbitration.
(6) If the participant seeks to recover $10,000 or less, AAA rules provide that the Dispute should be resolved without a hearing, submitting documents only. Either the participant or Tour Provider may request a hearing, however, and be responsible for the fees associated with it. If the arbitrator recommends a hearing even if neither the participant nor Tour Provider requests one, Tour Provider will pay the arbitrator’s fees associated with the hearing. If the claim is for more than $10,000, the manner and place of the hearing will be determined in accordance with the AAA Rules.
(7) Regardless of how the arbitration proceeds, the arbitrator shall issue a reasoned written decision sufficient to explain his or her findings and conclusions.
(8) The participant and Tour Provider may incur attorneys’ fees during the arbitration. In addition to whatever rights the participant may have to recover the participant’s attorneys’ fees under Applicable Law, if the participant prevails in the arbitration, and if Tour Provider failed to make a settlement offer to the participant before the arbitration or the amount the participant wins is at least 25% greater than Tour Provider’s highest settlement offer to resolve the Dispute, then Tour Provider will pay the participant’s reasonable attorneys’ fees in addition to the amount the arbitrator awarded. If Tour Provider wins the arbitration, the participant will be responsible for the participant’s own attorneys’ fees. In addition, if the arbitrator, at the request of the winning party, finds that the losing party brought a Dispute or asserted a defense frivolously or for an improper purpose, then regardless of the amount in dispute, the arbitrator must order the losing party to pay both sides’ arbitration fees and may order the losing party to pay the winning party’s reasonable attorneys’ fees, unless such an award of fees is prohibited by Applicable Law.
(9) The arbitrator may award declaratory or injunctive relief only in favor of the individual party seeking relief and only to the extent necessary to provide relief warranted by that party's individual claim. The arbitrator may not order Tour Provider to pay any monies to or take any actions with respect to persons other than the participant, unless Tour Provider explicitly consents in advance after an arbitrator is selected, to permit the arbitrator to enter such an order. THE PARTICIPANT AND TOUR PROVIDER AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN THE PARTICIPANT’S OR ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, REPRESENTATIVE OR MULTI-CLAIMANT PROCEEDING. Further, unless Tour Provider agrees, the arbitrator may not consolidate other persons’ claims with the participant and may not otherwise preside over any form of a representative, multi-claimant, or class proceedingSupposeIf this specific provision is found to be unenforceable. In that case, the entirety of this Arbitration Agreement will be null and vo. Still, the rest of this Agreement, including the provisions governing where actions against Tour Provider must be pursued, will remain in effect.
(10) The participant and Tour Provider agree to maintain the confidential nature of the arbitration proceeding and shall not disclose the fact of the arbitration, any documents exchanged as part of any mediation, proceedings of the arbitration, the arbitrator’s decision, and the existence or amount of any award, except as may be necessary to prepare for or conduct the arbitration (in which case anyone becoming privy to confidential information must undertake to preserve its confidentiality), or except as may be necessary in connection with a court application for a provisional remedy, a judicial challenge to an award or its enforcement, or unless otherwise required by law or court order.
EFFECTIVE DATE: APRIL 1, 2021
COLLECTION OF INFORMATION
Information You Provide to Us.
We collect the information you provide directly to us. For example, we collect information when you visit our website and engage with one of our Programs and use our Services; make a purchase, book a trip, sign up for or participate in contests, online essay competition, promotions, sweepstakes, surveys, mailing lists, events, activities and programs; engage with us via social media platforms; and when you email, call, or otherwise communicate with us.
The types of information we may collect include your name, address, phone number, fax number, email address, ZIP code, photos, videos, social media usernames, payment information, demographic information, information about your interests and preferences, information about your fitness condition and physical characteristics, and any other information you choose to provide. Suppose you sign up and engage for a YCA Program or in other limited circumstances. In that case, we may collect additional information from you, such as medical/health information, passport information, dietary requirements, emergency contact information, and credit card or bank information.
In some cases, we may also collect the information you provide about others, such as when you purchase a gift card for someone and request that we deliver it electronically, decide to purchase and ship products to someone. We will use this information to fulfill your requests and not send communications to your contacts unrelated to your requests unless they consent to receive communications from us separately.
INFORMATION WE COLLECT AUTOMATICALLY.
We may also automatically collect information about you when you access or use the Services or transact business with us, including:
- Transaction Information: When you purchase or return a product, register for events, or engage Programs with us, we collect information about the transaction, such as service, Program or product details, purchase price, and the date and location of the transaction.
- Log Information: We obtain information about your use of our websites, including the type of browser you use, access times, pages viewed, your IP address and the page you visited before navigating to our Services.
- Device Information: We collect information about the computer or mobile device you use to access our Services, such as the hardware model, operating system and version, unique device identifiers, mobile network information, and browsing behavior.
- Location Information: We may collect information about your device's precise location when you consent to the collection of this information. For more details, please see "Your Choices" below. We may also collect information about your approximate location each time you access our website, app and services.
INFORMATION WE COLLECT FROM OTHER SOURCES.
We may also receive information about you from other sources and combine or link that with information we have about you. For example, we may collect demographic and change-of-address information from third-party sources and information from third party social media platforms (such as Facebook ) if you log into our Services using your social media account credentials or if you make certain content and information publicly available, such as photos, videos and profile information.
Use of Information
We use the information we collect about you for a variety of purposes, for example, to:
- facilitate and improve your online user experience and shopping experience;
- provide and deliver products and services, process transactions, and send you related information, including confirmations, receipts, invoices, and other Program-related notices;
- provide, maintain, and improve the Services, manage your online account, and send you technical notices, updates, security alerts, and support and administrative messages;
- investigate and prevent fraudulent transactions and other illegal activities;
- respond to your comments and questions and provide customer service;
- communicate with you about YCA and partner products, services, offers, contests, promotions, sweepstakes, surveys, news, upcoming events, and other information we think will be of interest to you (for information about how to manage promotional communications, please see "Your Choice" section below);
- monitor and analyze trends, usage and activities;
- personalize the Services and provide advertisements, content, or features that are targeted toward your interests;
- process and deliver contest, promotion and sweepstakes entries and prizes;
- link or combine with other information we receive from third parties to help understand your needs and provide you with better service; and
- carry out any other purpose conveyed to you at the time the information was collected.
We are based in the United States, and the information we collect is governed by U.S. law. By accessing or using our Services or otherwise providing information to us, you consent to the processing and transfer of information in and to the U.S. and other countries.
SHARING OF INFORMATION
We may share personal information about you outside of YCA, including as follows:
- with third parties who complete transactions or perform services on our behalf, such as those that assist us with shipping and delivery, payment processing, fraud prevention, customer service, experiences (including events, outings, and Programs), co-branded financial products, personalization, marketing, and advertising;
- we may make our postal mailing list and general shopping information available to selected companies we believe may offer products and services of interest to you;
- when you sign up for and participate in the interactive areas of our Services, certain information about you may be displayed publicly on our Services and on third-party sites, such as your photos, videos, stories, posts, product reviews, product questions and answers, wish lists and other information you choose to provide;
- in connection with, or during negotiations of, a corporate business transaction, such as a merger or acquisition of all or a portion of our business to another company, joint venture, corporate reorganization, insolvency or bankruptcy, financing or sale of company assets;
- in response to a request for information if we believe disclosure is in accordance with any applicable law, regulation or legal process, or as otherwise required by any applicable law, rule or regulation;
- between and among YCA and any current and future parents, affiliates, subsidiaries, and other companies under common control and ownership; and
- with your consent.
We may also share aggregated or de-identified information, which cannot reasonably be used to identify you.
SOCIAL SHARING FEATURES
The Services may offer social sharing features or other integrated tools, which let you share actions you take on the Services with other media. Vice versaSuch features enable sharing information with your friends or the public; depending on the settings you establish with the third party that provides the social sharing feature, please visit the third parties ' privacy policies that provide these features for more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the third parties' privacy policies that provide these features.
YCA takes reasonable measures, including administrative, technical, and physical safeguards, to protect information about you from loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction.
INDIVIDUALS IN THE EUROPEAN ECONOMIC AREA ("EEA")
THE FOLLOWING SECTION APPLIES TO INDIVIDUALS IN THE EEA.
Legal Basis for Processing. When we process your personal data, we will only do so when:
- We need to use your personal data to perform our contract responsibilities with you, for example, to deliver products you ordered from us.
- We have a legitimate interest in processing your personal data. For example, if you are a customer, we may process your personal data to send you marketing communications, communicate with you about changes to our Services, and provide, secure, and improve our Services.
- We find such processing is necessary to comply with our legal obligations.
- We have your consent to do so. When your consent is the legal basis for our processing, you may withdraw such consent at any time.
Data Retention. We store the information we collect about you for as long as is necessary for the purpose(s) for which we collected it or for other legitimate business purposes, including to meet our legal, regulatory, or other compliance obligations.
Data Subject Requests. You have the right to access the personal data we hold about you and to ask that your personal data be corrected, erased, or transferred. You may also have the right to object to, or request that we restrict, certain processing. If you would like to exercise any of these rights, please send an email message to [email protected]
Questions or Complaints. If you are a resident of the EEA and have a concern about our processing of personal data that we cannot resolve, you have the right to complain about the data privacy authority where you reside. For contact details of your local Data Protection Authority, please see http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm.
Promotional Communications. You may opt-out of receiving promotional communications from YCA by following the instructions in those communications or changing your preferences via https//www.ycaimpact.com If you opt-out of receiving promotional communications, we may still send you non-promotional emails, such as emails about your purchases, account, membership or our ongoing business relations.
Location Information. Your Internet browser or mobile device settings may allow you to stop sharing your precise location with YCA or others. You can also stop our collection of location information in connection with our mobile applications by following the standard uninstall process and removing all YCA applications from your mobile device.
Mobile Push Notifications/Alerts. With your consent, we may send promotional and non-promotional push notifications or alerts to your mobile device. You can deactivate these messages at any time by changing the notification settings on your mobile device.
THIRD-PARTY ADVERTISING, ANALYTICS, AND SERVICES
We may also work with third parties to serve ads to you as part of a customized campaign on third-party platforms (such as Facebook or Google). As part of these ad campaigns, we may convert information about you, such as your email address and phone number, into a unique value that can be matched with a user account on these platforms to allow us to learn about your interests and to serve you advertising that is customized to your interests. Note that the third-party platforms may offer you choices about whether you see these types of customized ads.
YCA also participates in the Oracle and Adobe Marketing Cloud Device Co-op to better understand how you use our Services across the various devices you use, and to deliver tailored promotions. Learn more about how Adobe does this here and how you may opt-out of this program.
CHANGES TO THIS POLICY
YCA may change this Policy from time to time. If we make changes, we will notify you by revising the Effective Date above and, in some cases, we may provide you with more prominent notice (such as adding a statement to our homepage or sending you a notification). We encourage you to review the Policy to stay informed about our information practices and how you can help protect your privacy.
If you have any questions, comments, or concerns about this Policy or about our privacy practices, please email our customer service representatives at [email protected] You may also direct your privacy-related comments or questions to the following address:
Colorado Springs Sister City International - Young Champion Ambassador Program
Attention: Privacy Officer
101 S Tejon, St Suite 100
Colorado Springs, CO 80903 USA