TERMS & CONDITIONS
YOUNG CHAMPION AMBASSADORS (YCA) PROGRAM TERMS AND CONDITIONS
THE BELOW TERMS AND CONDITIONS CONSTITUTE A LEGAL AGREEMENT FOR YOUR REGISTRATION TO PARTICIPATE IN ANY YCA COMPETITIONS, EVENTS OR ACTIVITIES.
PLEASE READ THE BELOW TERMS AND CONDITIONS CAREFULLY BEFORE YOU CLICK THE “I ACCEPT” BUTTON BELOW. BY CLICKING THE “I ACCEPT” BUTTON, YOU ACKNOWLEDGE THAT YOU HAVE READ THESE TERMS AND CONDITIONS AND THAT YOU UNDERSTAND THEM, AND YOU AGREE TO BE BOUND BY THESE TERMS AND CONDITIONS. IF YOU DO NOT AGREE WITH THESE TERMS AND CONDITIONS, YOU MAY NOT REGISTER FOR PARTICIPATION IN ANY YCA COMPETITIONS, EVENTS OR ACTIVITIES.
The Young Champion Ambassadors (YCA) program belongs to Colorado Springs Sister Cities International (CSSCI), a 501(c)(3) organization. The CSSCI recognizes the YCA as one of its official programs that is operated through its Ancient Olympia Chair and team that manages all relations with Colorado Springs sister city in Ancient Olympia, Greece. The following are the terms and conditions of participating in any YCA programs or contests
All YCA participants acknowledge that the YCA program includes the following three phases.
Phase A: includes an essay competition in order to select one or several Young Champions Ambassador per each school.
Phase B: YCA’s leadership program includes a series for online courses and live events and seminars on public speaking and team building events, as well as several visits to key locations across the city. Through this phase the YCA finalist(s) are selected to represent the city of Colorado Springs in a major international trip.
Phase C: Travel to an international destination such as Ancient Olympia, Greece, Fujiyoshida, Japan, the Olympic Games or Youth Olympic Games.
All YCA participants acknowledge that YCA graduation requirement for students who participant in phase B in order to be eligible to be considered to participate in phase c of the YCA program.
Complete the YCA online leadership courses | Worth 40% of final score
Attend all YCA events | Worth 20% of final score
Peer evaluation | Worth 20% of final score
Recruitment task (Recruit five students to submit a YCA essay for next year's YCA class) | Worth 20% of final score
All YCA registered participants of phase A are called “Entrants”.
All Entrants acknowledge that phase A of the YCA Program is an online competition in the form of an essay / survey submission.
All entrants acknowledge YCA Phase A occurs between June and October of each year.
All Entrants acknowledge Phase A is open only to legal residents of the territory specified in each YCA contest each time.
All minors are participating with the consent of their parent or legal guardian.
ONLY one entry per Entrant is allowed. Any duplicate entries may subject the Entrant to disqualification.
Entrants must submit their essays online via the YCA Program Website and only such essay submissions will be accepted.
Entrants agree that all submitted entries become the property of the YCA Program;
Entrants represent and warrant that any materials submitted as part of an Entry, such as a photograph, video, written story or drawing, are the sole property of each person that registered.
YCA OR CSSCI does not guarantee continuous, uninterrupted or secure access to the YCA website OR any of its webpages. YCA or CSSCI does not accept responsibility for lost, damaged, invalid or illegible entries.
The End Date shall be published on the YCA website when each Contest is opened to Entrants.
Entrants acknowledge that entries of phase A essay completion must be received no later than the End Date to be eligible for selection.
All entrants acknowledge that by taking part to YCA phase A essay competition, they could be selected and be the winner of YCA Phase A at a school level and thus represent their school at the Phase B of the YCA program and are eligible to be participate the Phase B of the YCA program that will select the final YCA that will represent the city of Colorado Springs in Phase C of the YCA program.
All entrants acknowledge that all school level YCA Winners will receive confirmation via e‑mail on or before the Announcement Date of all YCA School level winners. Winners must reply to that e‑mail by the date shown on the Event page, or risk forfeiting their selection. YCA reserves the right to select another YCA school level winner if a reply is not received within five business days of the date of the email, and YCA shall have no liability to previously‑selected school level winners who have not replied in time.
YCA reserves the right to cancel or terminate or disqualify any participant at any time for any reason it deems appropriate considering all circumstances.
All YCA Entrants acknowledge that the program may require the Use of Personal Information in Pre and Post‑Event Publicity of YCA Phases A AND B and, therefore, may be asked to register additional personal details with YCA or in YCA’s website. None of your information will be marketed, sold, shared or otherwise distributed to any third party or parties, except for trusted third parties who assist CSSCI and YCA in the operation of our business (who also agree to keep your information confidential). YCA may release your information when we believe such release is appropriate to comply with the law, enforce our policies or protect ours or other’s rights, property or safety.
All Entrants acknowledge that by entering the contest you are required to provide an email address to enter the YCA Program and that your personal information will only be used by YCA, its agents and their related companies to which YCA has assigned the administration, promotion, evaluation and selection of the winner or winners. You will only receive marketing information from YCA if you give us your permission.
Each Entrant agrees that if he or she wins and is selected to participate in Phase B of YCA, YCA will have the right, without additional payment or permission, to use their name, age, school and town/city for the purposes of announcing the winner(s) and they may be requested (by YCA, its agents and their related companies) to participate in post‑event publicity.
Each entrant may not sell sponsorships or other affiliations to YCA, or otherwise create any commercial affiliation between YCA and any third party. Each entrant may not use YCA as a fund raiser of any kind. Each entrant may not create any YCA merchandise, whether for sale or for give‑away.
You may use the YCA Emblem and the word marks solely on collateral materials promoting a YCA approved event or program. Entrants may not use any YCA marks for any other purposes, including but not limited to, on clothing or other merchandise, or in connection with the advertising or promotion of any product, service or company. Entrants may not use third party names or trademarks on any materials bearing YCA marks. Entrants may not use any YCA marks, images or terminology not specifically authorized by the YCA herein.
By registering in the YCA Phase A essay completion and becoming a YCA Entrant, each Entrant warrant and represent that the essay submitted is an original work and not the work or property of anyone else other than the Entrant. In the sole discretion of YCA, violation of this shall constitute immediate grounds to invalidate the Entrant’s submission. The YCA and CSSCI disclaims any and all liabilities associated with the essay you submit, and will not be responsible for any claims incidental to or arising out of your submitted text.
Each Entrant agrees to indemnify, defend and hold harmless the CSSCI or YCA and its officers, directors, agents, employees and volunteers from any and all fines and penalties and any and all claims by, or liability to, any third party for loss, damage or injury to person or property that is based on or in any manner arises out of your participation of any YCA events, contests, online course and any travel programs domestically or internationally.
Each Entrant that takes part in any YCA event, online course or contest hereby grants to YCA and CSSCI and their licensees and assigns a royalty‑free, non‑exclusive right to use all submitted essays, photos/videos for all noncommercial purposes on a worldwide basis in perpetuity (including the right to reproduce, publish, transmit, distribute, perform, disseminate and display such photos/videos without any restriction whatsoever, including in identical, modified or altered version and including in combination with other works), and each Entrant is solely responsible for obtaining all necessary or appropriate consents from persons appearing in any submitted matterials therein for such use.
CSSCI or YCA will not knowingly collect personally identifiable information from a child under the age of 13 without proper consent. YCA web site, products and services are all directed at people who are at least 13 years old or older. In the event that YCA learns that personal information has been collected from a child under the age of 13 without verification of parental or guardian consent, it will delete that information from its database as quickly as reasonably practicable.
As a YCA entrant you acknowledged that if selected to participate in Phase B of the YCA program you might be selected to participate in YCA Phase C program. If you are selected you will be asked to represent YCA and the city of Colorado Springs at a National or International trip. In consideration of the opportunity to participate in the YCA Phase C, each YCA entrant hereby acknowledges that YCA will request from each participant (or their parent or legal guardian) in Phase C of the YCA program to fill out an ASSUMPTION OF RISK AND RELEASE OF LIABILITY WAIVER.
EFFECTIVE DATE: DECEMBER 29, 2018
COLLECTION OF INFORMATION
Information You Provide to Us.
We collect information you provide directly to us. For example, we collect information when you visit our website and engage with one of our Programs and use our Services; make a purchase, book a trip, sign up for or participate in contests, online essay competition, promotions, sweepstakes, surveys, mailing lists, events, activities and programs; engage with us via social media platforms; and when you email, call, or otherwise communicate with us.
The types of information we may collect include your name, address, phone number, fax number, email address, ZIP code, photos, videos, social media usernames, payment information, demographic information, information about your interests and preferences, information about your fitness condition and physical characteristics, and any other information you choose to provide. If you sign up and engage for an YCA Program, or in other limited circumstances, we may collect additional information from you, such as medical/health information, passport information, dietary requirements, emergency contact information and credit card or bank information.
In some cases, we may also collect information you provide about others, such as when you purchase a gift card for someone and request that we deliver it electronically, decide to purchase and ship products to someone. We will use this information to fulfill your requests and will not send communications to your contacts unrelated to your requests, unless they separately consent to receive communications from us.
INFORMATION WE COLLECT AUTOMATICALLY.
We may also automatically collect information about you when you access or use the Services or transact business with us, including:
Transaction Information: When you purchase or return a product, register for events, or engage Programs with us, we collect information about the transaction, such as service, Program or product details, purchase price, and the date and location of the transaction.
Log Information: We obtain information about your use of our websites, including the type of browser you use, access times, pages viewed, your IP address and the page you visited before navigating to our Services.
Device Information: We collect information about the computer or mobile device you use to access our Services, such as the hardware model, operating system and version, unique device identifiers, mobile network information, and browsing behavior.
Location Information: We may collect information about the precise location of your device when you consent to the collection of this information. For more details, please see "Your Choices" below. We may also collect information about your approximate location each time you access our website, app and services.
INFORMATION WE COLLECT FROM OTHER SOURCES.
We may also receive information about you from other sources and combine or link that with information we have about you. For example, we may collect demographic and change-of-address information from third party sources and information from third party social media platforms (such as Facebook ) if you log into our Services using your social media account credentials or if you make certain content and information publicly available, such as photos, videos and profile information.
Use of Information
We use the information we collect about you for a variety of purposes, for example, to:
facilitate and improve your online user experience and shopping experience;
provide and deliver products and services, process transactions, and send you related information, including confirmations, receipts, invoices, and other Program related notices;
provide, maintain, and improve the Services, manage your online account, and send you technical notices, updates, security alerts, and support and administrative messages;
investigate and prevent fraudulent transactions and other illegal activities;
respond to your comments and questions and provide customer service;
communicate with you about YCA and partner products, services, offers, contests, promotions, sweepstakes, surveys, news, upcoming events, and other information we think will be of interest to you (for information about how to manage promotional communications, please see “Your Choice” section below);
monitor and analyze trends, usage and activities;
personalize the Services and provide advertisements, content, or features that are targeted toward your interests;
process and deliver contest, promotion and sweepstakes entries and prizes;
link or combine with other information we receive from third parties to help understand your needs and provide you with better service; and
carry out any other purpose conveyed to you at the time the information was collected.
We are based in the United States and the information we collect is governed by U.S. law. By accessing or using our Services or otherwise providing information to us, you consent to the processing and transfer of information in and to the U.S. and other countries.
SHARING OF INFORMATION
We may share personal information about you outside of YCA, including as follows:
with third parties who complete transactions or perform services on our behalf, such as those that assist us with shipping and delivery, payment processing, fraud prevention, customer service, experiences (including events, outings, and Programs), co-branded financial products, personalization, marketing, and advertising;
we may make our postal mailing list and general shopping information available to selected companies we believe may offer products and services of interest to you;
when you sign up for and participate in the interactive areas of our Services, certain information about you may be displayed publicly on our Services and on third-party sites, such as your photos, videos, stories, posts, product reviews, product questions and answers, wish lists and other information you choose to provide;
in connection with, or during negotiations of, a corporate business transaction, such as a merger or acquisition of all or a portion of our business to another company, joint venture, corporate reorganization, insolvency or bankruptcy, financing or sale of company assets;
in response to a request for information if we believe disclosure is in accordance with any applicable law, regulation or legal process, or as otherwise required by any applicable law, rule or regulation;
between and among YCA and any current and future parents, affiliates, subsidiaries, and other companies under common control and ownership; and
with your consent.
We may also share aggregated or de-identified information, which cannot reasonably be used to identify you.
SOCIAL SHARING FEATURES
The Services may offer social sharing features or other integrated tools, which let you share actions you take on the Services with other media, and vice versa. The use of such features enables the sharing of information with your friends or the public, depending on the settings you establish with the third party that provides the social sharing feature. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the third parties that provide these features.
YCA takes reasonable measures, including administrative, technical, and physical safeguards, to protect information about you from loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction.
INDIVIDUALS IN THE EUROPEAN ECONOMIC AREA (“EEA”)
THE FOLLOWING SECTION APPLIES TO INDIVIDUALS IN THE EEA.
Legal Basis for Processing. When we process your personal data, we will only do so when:
We need to use your personal data to perform our responsibilities under our contract with you, for example to deliver products that you ordered from us.
We have a legitimate interest in processing your personal data. For example, if you are a customer, we may process your personal data to send you marketing communications, to communicate with you about changes to our Services, and to provide, secure, and improve our Services.
We find such processing is necessary to comply with our legal obligations.
We have your consent to do so. When your consent is the legal basis for our processing, you may withdraw such consent at any time.
Data Retention. We store the information we collect about you for as long as is necessary for the purpose(s) for which we collected it or for other legitimate business purposes, including to meet our legal, regulatory, or other compliance obligations.
Data Subject Requests. You have the right to access personal data we hold about you and to ask that your personal data be corrected, erased, or transferred. You may also have the right to object to, or request that we restrict, certain processing. If you would like to exercise any of these rights, please send an email message to email@example.com
Questions or Complaints. If you are a resident of the EEA and have a concern about our processing of personal data that we are not able to resolve, you have the right to lodge a complaint with the data privacy authority where you reside. For contact details of your local Data Protection Authority, please see: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm.
Promotional Communications. You may opt out of receiving promotional communications from YCA by following the instructions in those communications or changing your preferences via https//www.ycaimpact.com If you opt out of receiving promotional communications, we may still send you non-promotional emails, such as emails about your purchases, account, membership or our ongoing business relations.
Location Information. The settings of your Internet browser or mobile device may allow you to stop sharing your precise location with YCA or others. You can also stop our collection of location information in connection with our mobile applications by following the standard uninstall process and removing all YCA applications from your mobile device.
Mobile Push Notifications/Alerts. With your consent, we may send promotional and non-promotional push notifications or alerts to your mobile device. You can deactivate these messages at any time by changing the notification settings on your mobile device.
THIRD PARTY ADVERTISING, ANALYTICS AND SERVICES
We may also work with third parties to serve ads to you as part of a customized campaign on third-party platforms (such as Facebook or Google). As part of these ad campaigns, we may convert information about you, such as your email address and phone number, into a unique value that can be matched with a user account on these platforms to allow us to learn about your interests and to serve you advertising that is customized to your interests. Note that the third-party platforms may offer you choices about whether you see these types of customized ads.
YCA also participates in the Oracle and Adobe Marketing Cloud Device Co-op to better understand how you use our Services across the various devices you use, and to deliver tailored promotions. Learn more about how Adobe does this here and how you may opt out of this program.
CHANGES TO THIS POLICY
YCA may change this Policy from time to time. If we make changes, we will notify you by revising the Effective Date above and, in some cases we may provide you with more prominent notice (such as adding a statement to our homepage or sending you a notification). We encourage you to review the Policy to stay informed about our information practices and the ways you can help protect your privacy.
If you have any questions, comments or concerns about this Policy or about our privacy practices, please email our customer service representatives at firstname.lastname@example.org You may also direct your privacy-related comments or questions to the following address:
Colorado Springs Sister City International - Young Champion Ambassador Program
Attention: Privacy Officer
101 S Tejon, St Suite 100
Colorado Springs, CO 80903 USA